WHY? Career-related and business records are among the most difficult things to recover or replace after an emergency.

Keeping good records and storing them safely can make a big difference in disaster recovery. It can also make normal, day-to-day work more efficient and effective.

What analogue documents you need to protect for your art business

Cornelis Brizé – Treasurers’ papers and documents Google Art Project

These records are the paper, slides, print photos, and other items (but not your art itself) that are essential to your art career. In the 21st century, more records are stored in digital form (see Protect Your Assets > Digital), but most artists still have a substantial record of their art, their career and their business in analog form. These may include:

Career-related documents

Résume

Artist statement & bios

Work samples (slides, digital images, recordings, tapes, DVDs, CDs, scores, etc.)


insurancegen-99Business-related documents

Contracts and agreements (sales, licensing, commission, loan, consignment)

Invoices and receipts

Current working documents (budgets, applications, image files, etc.)

Visual documentation of your studio (photo or video)

Artwork valuation (bills of sale or appraisal)

Correspondence (electronic and hardcopy)

Financial records (accounting and payroll)

Tax records (property, income, sales)

Inventory

Legal documents

Lists of suppliers and vendors (including shippers)

List of contacts (collectors, customers, agents, gallery owners, art dealers, show producers, etc.)


pencil-04Archival materials

Notes relating to your creative process

Grant applications and awards

Correspondence

Press

Flyers, postcards, catalogs, chapbooks, one-of-a-kind or last-of items, etc.

Portfolios

Releases

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