Protecting Your Analog Business Records
WHY? Career-related and business records are among the most difficult things to recover or replace after an emergency.
Keeping good records and storing them safely can make a big difference in disaster recovery. It can also make normal, day-to-day work more efficient and effective.
What analogue documents you need to protect for your art business
These records are the paper, slides, print photos, and other items (but not your art itself) that are essential to your art career. In the 21st century, more records are stored in digital form (see Protect Your Assets > Digital), but most artists still have a substantial record of their art, their career and their business in analog form. These may include:
Artist statement & bios
Work samples (slides, digital images, recordings, tapes, DVDs, CDs, scores, etc.)
Contracts and agreements (sales, licensing, commission, loan, consignment)
Invoices and receipts
Current working documents (budgets, applications, image files, etc.)
Visual documentation of your studio (photo or video)
Artwork valuation (bills of sale or appraisal)
Correspondence (electronic and hardcopy)
Financial records (accounting and payroll)
Tax records (property, income, sales)
Lists of suppliers and vendors (including shippers)
List of contacts (collectors, customers, agents, gallery owners, art dealers, show producers, etc.)
Notes relating to your creative process
Grant applications and awards
Flyers, postcards, catalogs, chapbooks, one-of-a-kind or last-of items, etc.
- Getting Your Sh*t Together sells artist management software at www.gyst-ink.com.
- Business and Legal Forms for Fine Artists
- The Business of Being an Artist
- Art Office
- Artist Studio Archives Practical strategies for artists, archivists, librarians, and museum curators to collect and preserve artists’ archives